- Give the PDF a different name than the original document. That way, you'll have two files: a Word document you can continue to edit and a PDF file you can share. If you don't change the name, your document will be converted to a PDF and you won't be able to change it back without using specialized software or a third-party add-in.
- PDF Professional as the name says is a professional PDF app for Mac devices. This software includes functionalities for reading, annotating, editing and converting PDF files. This is one of the.
PDF compressor on Mac typically comes packaged with downloadable software like PDFelement or Adobe Acrobat DC, but there are also a number of online PDF compression services for Mac users, such as the ones covered in this article. Adobe Acrobat is one of the most well-renowned PDF file editor software that offers. Split and merge PDF files on Mac OS. Free to try Publisher: SysTools Downloads: 10 External File. This software is available to download from the publisher site. Flip PDF Professional (Mac).
Work from home has enabled a new workflow for the majority of folks. No working directly with co-workers and take coffee breaks in the office. Also, sharing sensitive documents and passing files among employees online has become a bit stressful. After all, you won’t want any third-party to get access to the latest quarterly earnings, sales report, or your hard-earned client lists. For security, add a layer of authentication on PDF files you share in Slack, Zoom, or Skype.
One can upload the PDF file to OneDrive and add an expiry time to a shared weblink. Or even better, you can add a password and limit the PDF access to a specific group of people.
Windows and macOS offer native options to password protect PDF. If you are not happy with the built-in solution, then you can always opt for a third-party app from the web. Let’s get started with Mac.
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Read MoreHow to Password Protect a PDF on Mac
macOS offers a capable built-in PDF solution with basic editing. Go through the steps below to add a password to PDF on Mac.
Step 1: Open PDF on Mac using the default preview.
Step 2: Tap on File in the menu bar.
Step 3: Select Export and choose PDF as the format from the following menu.
Step 4: Enable Encrypt for the file and add the Password with verification.
Select the export location and hit Save at the bottom. Now send the PDF file with others and the recipients must use the password to open the PDF file.
Use a Third-Party Solution
Both Windows and macOS are filled with excellent third-party PDF editing apps. All these PDF editing apps offer extra functions such as notes, highlighter, annotation, stamps, signature, and more.
While the Mac ecosystem has capable PDF editing apps, PDF expert came on top in our testing. We will use PDF Expert to secure a PDF file with a password on Mac.
Step 1: Download and install PDF Expert on Mac.
Download PDF Expert for MacStep 2: Open a PDF file using the PDF Expert software.
Step 3: Make necessary changes using all the features.
Step 4: When you are done editing the PDF file, then tap on the File in the Menu bar.
Step 5: Select Set Password.
Step 6: Add Password and verify your decision.
Go back to the original File location on Mac, and you will see the locked PDF file. After that, anyone who wants to access the file will need a password to glance at the content.
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Read MoreHow to Password Protect a PDF on Windows
Many users aren’t familiar with this trick. On Windows, you can simply drag and drop a PDF in Microsoft Word to make changes. We will use Microsoft Word on Windows to add a password to PDF. Go through the steps below to complete the action.
Step 1: Open File Manager on your Windows laptop/PC.
Step 2: Open the Microsoft Word app. Resize the application window and simply drag and drop PDF from the File Manager to Word.
Step 3: Word will automatically convert the PDF file into an editable interface. Make the necessary changes.
Step 4: Now tap on the File in the Menu bar. Go to Export and select Create PDF.
Step 5: Select the Export location and tap on the Options at the bottom.
Step 6: Enable Encrypt with Password, and it will ask you to add a password to protect PDF.
Use a Third-Party Tool
Microsoft Word on PC does require Microsoft 365 subscription to use the PDF functionality. If you are looking for a dedicated PDF editor on Windows, I would advise you to opt for Small PDF.
Two reasons for that. First, it’s web-based, so you don’t have to go through a standard software installation process.
Second, you can purchase the subscription and use the service on other platforms such as Mac, Linux, and Chrome OS because it's web-based. Now, go through the steps below.
Step 1: Open to Small PDF site in the web browser.
Visit Small PDFStep 2: Scroll down to the bottom, and you will see the Protect PDF option.
Step 3: Tap on it. Import the PDF file from the File manager.
Step 4: Add a password for PDF and confirm the password again.
Step 5: Select Encrypt PDF and download the file from the following menu.
You can also use the email link to email the file to your colleague directly. If you are not happy with Small PDF, you can always try the traditional PDF Editors such as PDFElements, Adobe Acrobat, or Foxit PDF.
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#security
Click here to see our security articles pageSecure PDF Files
It’s essential to lock confidential PDF files from others. While both Windows and Mac offer native solutions to add passwords to PDF, you can always opt for a dedicated PDF editor to unlock more functions. Which solution are you going to choose? Sound off in the comments section below.
Next up:Are you getting confused between PDF Expert and Adobe Acrobat on Mac? Read the post below to clear out your confusion.
The above article may contain affiliate links which help support Guiding Tech. However, it does not affect our editorial integrity. The content remains unbiased and authentic.Read NextPDF Expert vs Adobe Acrobat: Which PDF Editor Is Better on MacAlso See#desktop #password
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Windows Hello is a biometric authentication feature in Windows 10.
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Compress PDFs in a click
When you need to compress PDF files, the choices you have can be confusing. Moreover, it’s hard to know if you’re doing it the right way, or if whatever method you’re using to reduce PDF size may compromise its quality.
Here we’ll show you how to compress a PDF the right way, and what to watch out for when reducing the file size of any PDF.
Best way to compress PDF on Mac
First things first: When you shrink a PDF file on your Mac, it should never harm the document. It also shouldn’t take a long time. If you need to shrink PDF files, and it’s taking longer than a few seconds (for most files), that’s an issue.
It’s entirely possible the compression is compromising the file, which could have devastating effects.
The Best PDF File Compressor
Compress multiples PDF files at once without loss of quality.
Your best bet is to find a reliable app to compress PDF file sizes without harming the document. One of the best options is PDF Squeezer for Mac. It can reduce size of PDF by up to 90 percent. It also has an option to limit a PDF’s image quality – allowing you to purposefully reduce an image’s quality to make the reduced file size even smaller when it’s compressed. This is really handy when you have something like a text document that doesn’t need to be pixel-perfect.
You can also choose the final resolution of a PDF, convert its color profile, eliminate annotations, choose a sampling rate, and convert to bitmap if desired. PDF Squeezer simply has a ton of fine-tuning you can do to find that sweet-spot for a reduced PDF that retains as much (or little) quality as you like.
Reduce PDF file size on Mac
One handy feature of PDF Squeezer is its verification for reduced files. If you were trying to reduce a file below a particular threshold – say you needed the final file size to be 80 percent smaller, but it only reduced to 40 percent of its original size – the app allows you to cancel the compression and start over. This is when you could fine-tune the file’s image quality to further reduce its final size.
For those of you who really need a powerful, free PDF compressor, PDF Squeezer also batch-reduces PDFs. It can take several files, shrink them individually, and allow you the same granular fine-tuning options!
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PDF Squeezer even lets you squeeze entire folders and sub-folders full of PDFs. It really is the most powerful option we’ve found for reducing the file size of a PDF.
Your Mac has a built-in way to reduce the make PDF smaller. The Preview app has a really straightforward way to compress PDFs. We’ll show you how
The most popular way: Use Adobe to squeeze PDFs
If you’re wondering how to make a PDF smaller using the most popular method, Adobe Acrobat is the answer. It’s far and away the leading name for PDFs, including reducing file sizes.
There’s good reason we’re not recommending it, though. Adobe Acrobat is very expensive. If all you’re looking to do is reduce PDF file sizes, there’s just no reason to use Adobe Acrobat. It’s also a really cumbersome process. Here’s how to use Adobe Acrobat to reduce the file size of a PDF:
- In Adobe Acrobat Pro, Select ‘File’ from the menu bar.
- Select ‘Open.’
- Select the file you want to open.
- Select ‘File’ in that document’s menu bar.
- Select ‘Save as Other.’
- Select ‘Reduced size PDF.’
- In the pop-up window, select ‘Retain existing’ in the ‘Make compatible with’ selector.
- Select a location to save the file.
- Click save.
Compressing PDFs online
There are many, many options to reduce a PDF file online. One of the better options is SmallPDF. It’s a pretty straightforward process, and it’s free – but there are drawbacks.
To download a file, you have to upload it to SmallPDF’s servers. This is how it’s able to compress a file; there’s just no way for it to compress a file remotely. If you’re uncomfortable with having your document living on a server, don’t use an online service. They will all do something similar.
SmallPDF.com says your file only lives on its server for an hour, which seems like a way to keep it handy in case you retrieve it later for some reason.
You also have to download your compressed PDF from its server, which means you are relying on a connection. While the download isn’t large, you may find yourself unable to download it if your connection isn’t good.
Learn more about how to search a PDF on Mac
Tips for compressing PDF files
There are a few things to keep in mind when compressing PDF files that may save you a lot of time:
- Delete anything unnecessary. If your file doesn’t absolutely need the images or graphs you’ve included, eliminating them can really help when reducing a PDF. Images and other visual assets take up a lot of file space.
- Remove unnecessary pages. Consider why you’re exporting the file. If you need someone to read through a whitepaper, they may not need to look at the three pages of positive customer feedback at the end of the document. Consider which pages can be eliminated.
- Create multiple files. If you need someone on one team to look at a specific portion of your PDF, consider creating a separate PDF file with only the assets they need, which you can send just to them. That’s what batch-reduction was made for!
- Try exporting to other formats first. Sometimes opening a file in Word, then saving as a PDF – and then using PDF file compression actually works best.
Conclusion
There are several reasons you may need to shrink a PDF down. One of the more common reasons is to send it along as a mail attachment. Email services can be really finicky about how large an attachment can be, so reducing the size of a PDF is advantageous.
You may also just need to save space on your computer. If you’ve ever let your ‘documents’ memory get overly full, reducing file sizes can definitely help.
Whatever your needs are, we suggest PDF Squeezer. It’s fast, easy to use, and has a robust feature-set that’s great for all users. It’s simply the best PDF file size reduction app we’ve ever used.
Best of all, PDF Squeezer is free as part of a seven day trial of Setapp for Mac. Setapp is a subscription service that also provides you with access to dozens of other productivity apps for the Mac. Once your trial ends, Setapp is only $9.99 per month, a massive savings when compared to buying even a small portion of the apps you’ll gain access to.
So don’t wait – give Setapp a try today!
Meantime, prepare for all the awesome things you can do with Setapp.
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